How to Upload Address From Excel to Word for Label

Y'all may be using Microsoft Excel to organize a mailing list neatly. However, when you go prepare to print mailing labels, you lot'll need to utilise mail merge to create them in Word from your Excel list. Here'southward how.

Step 1: Prepare your Mailing List

If you accept already created a mailing list in Excel, then you tin can safely skip this test. If you haven't created the list yet, despite Excel's lack of the mailing characterization part, nosotros still highly recommend you use Excel since it'due south ameliorate for organizing and maintaining information than using a Word table.

The first matter you demand to practice is create a column header respective to the information that goes in each cavalcade. Place those headers in the beginning row of each column.

Which headers you include depends on which information y'all plan to use in the mailing labels. Titles are e'er nice, but information technology's important that you know which title a person goes by before creating the labels. Also, if your list is for companies and not individual people, you can omit the "First Name" and "Last Name" header and just go with "Company Proper name" instead. To properly illustrate the steps, nosotros'll go with a personal mailing list in this example. Our list will include the following headers:

• First Name
• Last Proper name
• Street Address
• Urban center
• State
• Zip Code

This is the standard information you'll discover on mailing labels. You can even insert images in the mailing labels if you want, but that stride would come afterward in Word.

RELATED: How to Create and Print Labels in Give-and-take

One time you lot've finished creating the headers, go ahead and input the information. Once you lot're finished, your list should look something like this:

Go ahead and save your listing and let'south head over to Microsoft Word.

Stride Two: Ready Up Labels in Word

Open up upwards a blank Word document. Next, head over to the "Mailings" tab and select "Commencement Post Merge."

In the drop-down carte du jour that appears, select "Labels."

The "Characterization Options" window volition announced. Here, yous can select your label make and production number. In one case finished, click "OK."

Your label outlines will at present announced in Discussion.

Notation: If your label outlines aren't showing, go to Design > Borders, and select "View Gridlines."

Pace 3: Connect your Worksheet to Give-and-take's Labels

Before you can transfer the data from Excel to your labels in Word, you lot must connect the two. Back in the "Mailings" tab in the Word certificate, select the "Select Recipients" option.

A drop-down carte du jour volition appear. Select "Utilise an Existing List."

Windows File Explorer will appear. Apply it to locate and select your mailing listing file. With the file selected, click "Open."

The "Select Table" window will appear. If you have multiple sheets in your workbook, they'll announced hither. Select the one containing your list. Brand sure to enable the "First row of data contains cavalcade headers" pick if it'south not already and then click "OK."

Your labels are now continued with your worksheet.

Step Four: Add Mail Merge Fields to the Labels

Now it'southward fourth dimension to add your mail merge fields in Word'southward labels. Select the first characterization, switch to the "Mailings" tab, and then click "Address Block."

In the "Insert Address Block" window that appears, click the "Match Fields" button.

The "Match Fields" window will announced. In the "Required for Address Block" group, make certain each setting matches the column in your workbook. For case, "Start Name" should match with "First Name," then on. Once you've confirmed everything is ready properly, click "OK."

Back at the "Insert Address Cake" window, check out the preview to brand sure everything looks good and then click "OK."

<<AddressBlock>> volition now appear in your outset label.

Head dorsum over to the "Mailings" tab and and so click "Update Labels."

In one case selected, <<AddressBlock>> should appear in every label.

Now, you're now set to perform the postal service merge.

Pace 5: Performing the Mail Merge

Now to spotter the magic happen. On the "Mailings" tab, click "End & Merge."

From the drop-down menu that appears, select "Edit Individual Documents."

The "Merge to New Document" window volition appear. Select "All" and so click "OK."

Your list from Excel volition at present be merged into the labels in Give-and-take.

All that's left to do now is impress out your labels and send out your mail!

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Source: https://www.howtogeek.com/413665/how-to-create-mailing-labels-in-word-from-an-excel-list/

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